4.1 Develop Project Charter — PG –
Initiating — KA- Integration Management
|
Input
|
Tools & Techniques
|
Output
|
Project statement of work
|
Expert judgment
|
Project charter
|
Business case
|
|
|
Contract (if third party project)
|
|
|
Enterprise Enviornmental Factors (EEF): government/industry standards,
organizational infrastructure, marketplace conditions
|
|
|
Organisational Process Assets (OPA): Org’s standard processes, policies,
definitions, templates, historical info and lessons learned
|
|
|
4.2 Develop Project Management Plan — PG –
Planning — KA- Integration Management
|
Input
|
Tools & Techniques
|
Output
|
Project charter
|
Expert judgment
|
Project management plan
|
Outputs from Planning process
|
|
|
EEF: Government/industry standards, org
structure/infrastructure/culture, project management system
|
|
|
OPA: Standardized guidelines, proposal/performance eval criteria,
PMP templates, closure templates, change control procedures, previous project
docs like calendars, registers, and baselines.
|
|
|
4.3 Direct And Manage Project Execution — PG
– Executing — KA- Integration Management
|
Input
|
Tools & Techniques
|
Output
|
Project management plan
|
Expert judgment
|
Deliverables
|
Approved change requests
|
Project management information system
|
Work performance information
|
EEF: Infrastructure, personnel rules, stakeholder risk
tolerances, project management information systems
|
|
Change requests
|
OPA: Standardized work guidelines, communication requirements,
defect management procedures, project files from previous projects
|
|
Project management plan updates
|
|
|
Project document updates
|
4.4 Monitor and Control Project Work — PG –
Monitoring & Controlling — KA- Integration Management
|
Input
|
Tools & Techniques
|
Output
|
Project management plan
|
Expert judgment
|
Change requests
|
Performance reports
|
|
Project management plan updates
|
EEF: Industry/Gov standards, stakeholder risk tolerances,
project management information systems
|
|
Project document updates
|
OPA: org communications requirements, financial controls
procedures, defect management procedures, risk control/categories/matrices
|
|
|
4.5 Perform Integrated Change Control — PG –
Monitoring & Controlling — KA- Integration Management
|
Input
|
Tools & Techniques
|
Output
|
Project management plan
|
Expert judgment
|
Change request status updates (approved change requests and
denied change requests)
|
Work performance information
|
Change control meetings
|
Project management plan updates
|
Change requests
|
|
Project document updates
|
EEF: project management information system such as a
scheduling tool
|
|
|
OPA: change control procedures, process measurement database,
project files like baselines, configuration management databases
|
|
|
4.6 Close Project or Phase — PG –
Closing — KA- Integration Management
|
Input
|
Tools & Techniques
|
Output
|
Project management plan
|
Expert judgment
|
Final product, service, or result transition
|
Accepted deliverables
|
|
OPA updates
|
OPA: closure guidelines, audits, evaluations and other project
docs
|
|
|
5.1 Collect Requirements — PG Planning — KA
Scope Management
|
Input
|
Tools & Techniques
|
Output
|
Project charter
|
Interviews
|
Requirements documentation
|
Stakeholder register
|
Focus groups
|
Requirements management plan
|
|
Facilitated workshops
|
Requirements traceability matrix
|
|
Group creativity techniques: brainstorming, nominal group
technique, Delphi technique, idea/mind mapping, affinity diagram.
|
|
|
Group decision making techniques: unanimity, majority,
plurality, dictatorship
|
|
|
Questionnaires and surveys
|
|
|
Observations
|
|
|
Prototypes
|
|
|
|
|
5.2 Define Scope — PG Planning — KA Scope
Management
|
Input
|
Tools & Techniques
|
Output
|
Project charter
|
Expert judgment
|
Project scope statement
|
Requirements documentation
|
Product analysis
|
Project document updates
|
OPA: Scope statement policies, procedures and templates.
Previous project files and lessons learned.
|
Alternatives identification
|
|
|
Facilitated workshops
|
|
5.3 Create WBS — PG – Planning — KA – Scope
Management
|
Input
|
Tools & Techniques
|
Output
|
Project scope statement
|
Decomposition
|
WBS
|
Requirements documentation
|
|
WBS dictionary
|
OPA: WBS policies, procedures, and templates. Previous project
files, lessons learned
|
|
Scope baseline
|
|
|
Project document updates
|
5.4 Verify Scope — PG – Monitoring &
Controlling — KA – Scope Management
|
Input
|
Tools & Techniques
|
Output
|
Project management plan
|
Inspection
|
Accepted deliverables
|
Requirements documentation
|
|
Change requests
|
Requirements traceability matrix
|
|
Project document updates
|
Validated deliverables
|
|
|
5.5 Control Scope — PG – Monitoring & Controlling
— KA – Scope Management
|
Input
|
Tools & Techniques
|
Output
|
Project management plan
|
Variance analysis
|
Work performance measurements
|
Work performance information
|
|
OPA updates
|
Requirements documentation
|
|
Change requests
|
Requirements traceability matrix
|
|
Project management plan updates
|
OPA: scope related policies, guidelines, procedures.
Monitoring and reporting methods to be used.
|
|
Project document updates
|
6.1 Define Activities — PG – Planning — KA –
Time Management
|
Input
|
Tools & Techniques
|
Output
|
Scope baseline (WBS, WBS dictionary, and Project Scope
Statement)
|
Decomposition
|
Activity list
|
EEF: PMIS (project management information system)
|
Rolling wave planning
|
Activity attributes
|
OPA: activity planning related policies, procedures,
guidelines. e.g. the scheduling methodology.
|
Templates
|
Milestone list
|
|
Expert judgment
|
|
6.2 Sequence Activities — PG – Planning — KA
– Time Management
|
Input
|
Tools & Techniques
|
Output
|
Activity list
|
Dependency determination
|
Project schedule network diagrams
|
Activity attributes
|
Precedence diagramming method (PDM)
|
Project document updates
|
Milestone list
|
Applying leads and lags
|
|
Project scope statement
|
Schedule network templates
|
|
OPA: e.g. scheduling methodology files, previous project
network diagrams
|
|
|
6.3 Estimate Activity Resources — PG –
Planning — KA – Time Management
|
Input
|
Tools & Techniques
|
Output
|
Activity list
|
Expert judgment
|
Activity resource requirements
|
Activity attributes
|
Alternatives analysis
|
Resource breakdown structure
|
Resource calendars
|
Published estimating data
|
Project document updates
|
EEF: e.g. resource availability and skills
|
Bottom-up estimating
|
|
OPA: Policies and procedures for staffing, renting and
purchasing, historical resource usage information
|
Project management software
|
|
6.4 Estimate Activity Durations — PG –
Planning — KA – Time Management
|
Input
|
Tools & Techniques
|
Output
|
Activity list
|
Expert judgment
|
Activity duration estimates
|
Activity attributes
|
Analogous estimating (top down)
|
Project document updates
|
Activity resource requirements
|
Parametric estimating (plotted forecasts)
|
|
Resource calendars
|
Three-point estimating (PERT)
|
|
Project scope statement
|
Reserve analysis
|
|
EEF: Reference data, e.g. duration estimating databases,
productivity metrics, published commercial information
|
|
|
OPA: historical duration information, project calendars,
scheduling methodology and lessons learned.
|
|
|
6.5 Develop Schedule — PG – Planning — KA –
Time Management
|
Input
|
Tools & Techniques
|
Output
|
Activity list
|
Schedule network analysis
|
Project schedule
|
Activity attributes
|
Critical path method
|
Schedule baseline
|
Project schedule network diagram
|
Critical chain method
|
Schedule data
|
Activity resource requirements
|
Resource leveling
|
Project document updates
|
Activity duration estimates
|
What-if scenario analysis
|
|
Resource calendars
|
Applying leads and lags
|
|
Project scope statement
|
Schedule compression
|
|
EEF: e.g., a company’s scheduling tool
|
Scheduling tool
|
|
OPA: Scheduling methodology and project calendar
|
|
|
6.6 Control Schedule — PG – Monitoring &
Controlling — KA – Time Management
|
Input
|
Tools & Techniques
|
Output
|
Project management plan
|
Performance reviews
|
Work performance measurements
|
Project schedule
|
Variance analysis
|
OPA updates
|
Work performance information
|
Project management software
|
Change requests
|
OPA: Schedule control tools, related policies, guidelines,
procedures. Monitoring and reporting methods to be used.
|
Resource leveling
|
Project management plan updates
|
|
What-if scenario analysis
|
Project document updates
|
|
Adjusting leads and lags
|
|
|
Schedule compression
|
|
|
Scheduling tool
|
|
7.1 Estimate Costs — PG – Planning — KA –
Cost Management
|
Input
|
Tools & Techniques
|
Output
|
Scope baseline
|
Expert judgment
|
Activity cost estimates
|
Project schedule
|
Analogous estimating
|
Basis of estimates
|
Human resource plan
|
Parametric estimating
|
Project document updates
|
Risk register
|
Bottom-up estimating
|
|
EEF: Market conditions, published commercial information
|
Three-point estimates
|
|
OPA: cost estimating policies and templates, historical
information and lessons learned
|
Reserve analysis
|
|
|
Cost of quality
|
|
|
Project management estimating software
|
|
|
Vendor bid analysis
|
|
7.2 Determine Budget — PG – Planning — KA –
Cost Management
|
Input
|
Tools & Techniques
|
Output
|
Activity cost estimates
|
Cost aggregation
|
Cost performance baseline
|
Basis of estimates
|
Reserve analysis
|
Project funding requirements
|
Scope baseline
|
Expert judgment
|
Project document updates
|
Project schedule
|
Historical relationships
|
|
Resource calendars
|
Funding limit reconciliation
|
|
Contracts
|
|
|
OPA: cost budgeting related policies, procedures, and
guidelines. Cost budgeting tools, reporting methods
|
|
|
7.3 Control Costs — PG – Monitoring &
Controlling — KA – Cost Management
|
Input
|
Tools & Techniques
|
Output
|
Project management plan
|
Earned value management
|
Work performance measurements
|
Project funding requirements
|
Forecasting
|
Budget forecasts
|
Work performance information
|
To-Complete Performance Index (TCPI)
|
Organization process assets updates
|
OPA: cost control-related policies procedures and guidelines.
Cost control tools and monitoring / reporting methods to be used.
|
Performance reviews
|
Change requests
|
|
Variance analysis
|
Project management plan updates
|
|
Project management software
|
Project document updates
|
8.1 Plan Quality — PG – Planning — KA –
Quality Management
|
Input
|
Tools & Techniques
|
Output
|
Scope baseline
|
Cost-benefit analysis
|
Quality management plan
|
Stakeholder register
|
Cost of quality
|
Quality metrics
|
Cost performance baseline
|
Control charts
|
Quality checklists
|
Schedule baseline
|
Benchmarking
|
Process improvement plan
|
Risk register
|
Design of experiments
|
Project document updates
|
EEF: Associated rules, standards, and guidelines. Government
agency regulations. Product’s working / operating conditions.
|
Statistical sampling
|
|
OPA: Organizational quality policies, procedures, and
guidelines, historical databases, lessons learned, quality policy (either an
endorsed as-is policy or one created by the PM and communicated to
stakeholders.)
|
Flowcharting
|
|
|
Proprietary quality management methodologies (e.g. Six Sigma)
|
|
|
Additional quality planning tools (Group decision techniques,
matrices, ..)
|
|
8.2 Perform Quality Assurance — PG –
Executing — KA – Quality Management
|
Input
|
Tools & Techniques
|
Output
|
Project management plan
|
Plan Quality and Perform Quality Control tools and techniques
|
OPA updates
|
Quality metrics
|
Quality audits
|
Change requests
|
Work performance information
|
Process analysis
|
Project management plan updates
|
Quality control measurements
|
|
Project document updates
|
8.3 Perform Quality Control — PG –
Monitoring & Controlling — KA – Quality Management
|
Input
|
Tools & Techniques
|
Output
|
Project management plan
|
Cause and effect diagrams
|
Quality control measurements
|
Quality metrics
|
Control charts
|
Validated changes
|
Quality checklists
|
Flowcharting
|
Validated deliverables
|
Work performance measurements
|
Histogram
|
OPA updates
|
Approved change requests
|
Pareto chart
|
Change requests
|
Deliverables
|
Run chart
|
Project management plan updates
|
OPA: quality standards and policies, standard work guidelines,
and issue / defect reporting procedures
|
Scatter diagram
|
Project document updates
|
|
Statistical sampling
|
|
|
Inspection
|
|
|
Approved change requests review
|
|
9.1 Develop Human Resources Plan — PG –
Planning — KA – Human Resource Management
|
Input
|
Tools & Techniques
|
Output
|
Activity resource requirements
|
Organisation charts and position descriptions
|
Human Resources plan: roles and responsibilities, org
charts and staffing management plan: resource calendars, acquisition and
release, recognition and rewards, safety, compliance and training.
|
EEF: Company culture, organization, HR, personnel policies,
market
|
Networking
|
|
OPA: org chart templates, historical project org info,
standard processes and roles descriptions
|
Organizational theory
|
|
9.2 Acquire Project Team — PG –
Executing — KA – Human Resource Management
|
Input
|
Tools & Techniques
|
Output
|
Project management plan
|
Pre-assignment
|
Project staff assignments
|
EEF: Org’s skill levels and structure, personnel policies,
locale,
|
Negotiation
|
Resource calendars
|
OPA: Org’s standard policies, processes, and procedures
|
Acquisition
|
Project management plan updates
|
|
Virtual teams
|
|
9.3 Develop Project Team — PG – Executing —
KA – Human Resource Management
|
Input
|
Tools & Techniques
|
Output
|
Project staff assignments
|
Interpersonal skills
|
Team performance assessments
|
Project management plan
|
Training
|
EEF updates
|
Resource calendars
|
Team-building activities
|
|
|
Ground rules
|
|
|
Co-location
|
|
|
Recognition and rewards
|
|
9.4 Manage Project Team — PG – Executing —
KA – Human Resource Management
|
Input
|
Tools & Techniques
|
Output
|
Project staff assignments
|
Observations and conversation
|
EEF updates
|
Project management plan
|
Project performance appraisals
|
OPA updates
|
Team performance assessments
|
Conflict management
|
Change requests
|
Performance reports
|
Issue log
|
Project management plan updates
|
OPA: bonus structures, certificates of appreciation,
newsletters, perks
|
Interpersonal skills
|
|
10.1 Identify Stakeholders — PG – Initiating
— KA – Communication Management
|
Input
|
Tools & Techniques
|
Output
|
Project Charter
|
Stakeholder analysis
|
Stakeholder register
|
Procurement Documents
|
Expert judgment
|
Stakeholder management strategy
|
EEF: Company Culture, structure, government and industry
standards
|
|
|
OPA: Stakeholder register templates, previous stakeholder
registers, lessons learned
|
|
|
10.2 Plan Communications — PG – Planning —
KA – Communication Management
|
Input
|
Tools & Techniques
|
Output
|
Stakeholder register
|
Communication requirements analysis
|
Communications management plan
|
Stakeholder management strategy
|
Communication technology
|
Project document updates
|
EEF: All the other EEF are used here
|
Communication models: components are encoding,
message/feedback, medium, noise, and decoding
|
|
OPA: Lessons learned and historical info from previous
projects, as well as all other OPAs.
|
Communication methods: push, pull and interactive
|
|
10.3 Distribute Information — PG – Executing
— KA – Communication Management
|
Input
|
Tools & Techniques
|
Output
|
Project management plan
|
Communication methods: mostly push method, like email, memos,
etc, but include meetings, teleconferences, online chat, etc.
|
OPA updates
|
Performance reports
|
Information distribution tools
|
|
OPA: information distribution guidelines and policies, lessons
learned and historical project information
|
|
|
10.4 Manage Stakeholder Expectations — PG –
Executing — KA – Communication Management
|
Input
|
Tools & Techniques
|
Output
|
Stakeholder register
|
Communication methods
|
OPA updates
|
Stakeholder management strategy
|
Interpersonal skills
|
Change requests
|
Project management plan
|
Management skills
|
Project management plan updates
|
Issue log
|
|
Project document updates
|
Change log
|
|
|
OPA: org communication requirements, change control and issue
management procedures
|
|
|
10.5 Report Performance — PG – Monitoring
& Controlling — KA – Communication Management
|
Input
|
Tools & Techniques
|
Output
|
Project management plan
|
Variance analysis
|
Performance reports
|
Work performance information
|
Forecasting methods
|
OPA updates
|
Work performance measurements
|
Communication methods
|
Change requests
|
Budget forecasts
|
Reporting systems
|
|
OPA: report templates, measurement indicator definitions,
organization’s variance limits
|
|
|
11.1 Plan Risk Management — PG – Planning —
KA – Risk Management
|
Input
|
Tools & Techniques
|
Output
|
Project scope statement
|
Planning meetings and analysis
|
Risk management plan
|
Cost management plan
|
|
|
Schedule management plan
|
|
|
Communications management plan
|
|
|
EEF: risk attitudes and tolerances
|
|
|
OPA: stakeholder registers, risk categories, common
definitions, templates
|
|
|
11.2 Identify Risks — PG – Planning — KA –
Risk Management
|
Input
|
Tools & Techniques
|
Output
|
Risk management plan
|
Documentation reviews
|
Risk register
|
Activity cost estimates
|
Information gathering techniques
|
|
Activity duration estimates
|
Checklist analysis
|
|
Scope baseline
|
Assumptions analysis
|
|
Stakeholder register
|
Diagramming techniques
|
|
Cost management plan
|
SWOT analysis
|
|
Schedule management plan
|
Expert judgment
|
|
Quality management plan
|
|
|
Project documents
|
|
|
EEF: Risk attitudes, benchmarking, and published information:
checklists, databases, studies.
|
|
|
OPA: Project files, process controls, risk statement
templates, lessons learned.
|
|
|
11.3 Perform Qualitative Risk Analysis — PG
– Planning — KA – Risk Management
|
Input
|
Tools & Techniques
|
Output
|
Risk register
|
Risk probability and impact assessment
|
Risk resister updates:
|
Risk category grouping
|
Project risk ranking
|
Watchlist
|
Probability estimates of project objectives
|
Trends of the above data during the project
|
Risk management plan
|
Probability and impact matrix
|
|
Project scope statement
|
Risk data quality assessment
|
|
OPA: similar project info and project studies, industry risk
databases
|
Risk categorization
|
|
|
Risk urgency assessment
|
|
|
Expert Judgment
|
|
11.4 Perform Quantitative Risk Analysis — PG
– Planning — KA – Risk Management
|
Input
|
Tools & Techniques
|
Output
|
Risk register
|
Data gathering and representation techniques: interviewing,
probability distributions
|
Risk resister updates:
|
List of prioritized, quantified risks
|
Contingency time and cost reserves
|
Project estimates: Time and Date vs. Confidence
|
Probability estimates of project objectives
|
Trends of the above data during the project
|
Risk management plan
|
Quantitative risk analysis and modeling techniques:
sensitivity analysis, EMV analysis/decision tree, modeling and simulation
(e.g. monte carlo)
|
|
Cost management plan
|
Expert judgment
|
|
Schedule management plan
|
|
|
OPA: similar project info and project studies, industry risk
databases
|
|
|
11.5 Plan Risk Responses — PG – Planning —
KA – Risk Management
|
Input
|
Tools & Techniques
|
Output
|
Risk register
|
Strategies for negative risks or threats
|
Risk resister updates:
|
Residual risks
|
Secondary risks
|
Contingency plans
|
Risk response owners
|
Fallback plans
|
Risk triggers
|
Contracts
|
Reserves
|
Risk management plan
|
Strategies for positive risks or opportunities
|
Risk-related contract decisions
|
|
Contingent response strategies
|
Project management plan updates
|
|
Expert judgment
|
Project document updates
|
11.6 Monitor And Control Risks — PG –
Monitoring & Controlling — KA – Risk Management
|
Input
|
Tools & Techniques
|
Output
|
Risk register
|
Risk reassessment
|
Risk register updates
|
Project management plan
|
Risk audits
|
OPA updates: technical documentation and assumptions
|
Work performance information
|
Variance and trend analysis
|
Change requests
|
Performance reports
|
Technical performance measurement
|
Project management plan updates
|
|
Reserve analysis
|
Project document updates
|
|
Status meetings
|
|
12.1 Plan Procurements — PG – Planning — KA
– Procurement Management
|
Input
|
Tools & Techniques
|
Output
|
Scope baseline
|
Make-or-buy analysis
|
Procurement management plan
|
Requirements documentation
|
Expert judgment
|
Procurement statements of work
|
Teaming aggreements
|
Contract types
|
Make-or-buy decisions
|
Risk register
|
|
Procurement documents
|
Risk-related contract decisions
|
|
Source selection criteria
|
Activity resource requirements
|
|
Change requests
|
Project schedule
|
|
|
Activity cost estimates
|
|
|
Cost performance baseline
|
|
|
EEF: market, availability, suppliers, locale, industry
T&Cs
|
|
|
OPA: purchasing policies, management systems, supplier system
|
|
|
12.2 Conduct Procurements — PG –
Executing — KA – Procurement Management
|
Input
|
Tools & Techniques
|
Output
|
Project management plan
|
Bidder conferences
|
Selected sellers
|
Procurement documents
|
Proposal evaluation techniques
|
Procurement contract awards
|
Source selection criteria
|
Independent estimates
|
Resource calendars
|
Qualified seller list
|
Expert judgment
|
Change requests
|
Seller proposals
|
Advertising
|
Project management plan updates
|
Project documents
|
Internet search
|
Project document updates
|
Make-or-buy decisions
|
Procurement negotiations
|
|
Teaming aggreements
|
|
|
OPA: prospective/qualified seller lists, historical seller
information
|
|
|
12.3 Administer Procurements —
PG – Monitoring & Controlling — KA – Procurement Management
|
Input
|
Tools & Techniques
|
Output
|
Procurement documents
|
Contract change control system
|
Procurement documentation
|
Project management plan
|
Procurement performance reviews
|
OPA updates
|
Contract
|
Inspections and audits
|
Change requests
|
Performance reports
|
Performance reporting
|
Project management plan updates
|
Approved change requests
|
Payment systems
|
|
Work performance information
|
Claims administration
|
|
|
Records management system
|
|
12.4 Close Procurements — PG – Closing
— KA – Procurement Management
|
Input
|
Tools & Techniques
|
Output
|
Project management plan
|
Procurement audits
|
Closed procurements
|
Procurement documentation
|
Negotiated settlements
|
OPA Updates
|
|
Records management system
|
|